Job Summary:
The Vehicle Sales Admin Staff provides administrative and clerical support to the Vehicle Sales Department to ensure smooth and efficient processing of sales transactions. This role is responsible for preparing and maintaining sales documents, updating records, coordinating with different departments, and assisting in monitoring vehicle sales activities. The position requires strong attention to detail, proficiency in Microsoft Office, and a strong work ethic to meet deadlines and departmental requirements.
Key Responsibilities:
- Sales Documentation and Processing
- Prepare, organize, and maintain vehicle sales documents, forms, and other related records.
- Ensure completeness and accuracy of sales documentation before processing and submission.
- Assist in monitoring the status of sales transactions and required documents.
- Data Encoding and Record Management
- Encode and update sales information using Microsoft Excel and Word.
- Maintain accurate records of vehicle sales, customer information, and transaction details.
- Organize physical and electronic files for easy retrieval and reference.
- Sales Coordination
- Coordinate with Sales Consultants, Finance, Insurance, and other departments regarding sales requirements and documentation.
- Assist in scheduling vehicle releases, customer appointments, and other sales-related activities.
- Relay updates and follow up on pending requirements to ensure timely processing.
- Reporting and Administrative Support
- Prepare daily, weekly, and monthly sales reports and other administrative documents as required.
- Assist in monitoring sales performance and vehicle inventory records.
- Provide general administrative support to the Vehicle Sales Department and management.
- Compliance and General Duties
- Follow dealership policies, procedures, and established sales administrative processes.
- Maintain confidentiality of customer and company information.
- Perform other related tasks and responsibilities as assigned by the supervisor or manager.
QUALIFICATIONS:
- Graduate of any 4-year course
- Proficient in Microsoft Excel and Word
- Has a strong work ethic
Note: This is a general job description. Specific responsibilities and requirements may vary depending on the actual role and level within Toyota Dipolog.
